Mobile item intake
Scan or enter serial numbers, capture model, intake condition, and photos in under 30 seconds per item. Works offline in trailers and warehouses.
- Barcode & manual entry
- Model & condition capture
- Offline-tolerant
Features
Everything your team needs to move items through process — and prove it.
ItemStage is purpose-built for high-volume item processing. No generic asset-tracking detours, no kludgy estimating modules — just the operational features your team uses every day.
Stage workflow management
Configure the exact stages your facility runs. Items move forward only when required photos and checklist answers are captured.
- Configurable stages
- Gated transitions
- Per-stage time tracking
Mandatory gated photo capture
Required photos are hard-gated per stage — an item literally cannot advance until the operator captures the mandated shots (front, back, serial, damage). Every image is bound to the item, stage, timestamp, GPS, and team member. No skipped photos, no dumped camera rolls, no missing evidence when insurers, auditors, or clients ask.
- Hard-gated per stage
- Required shot list enforced
- Time-stamped + geo-tagged
- Bound to operator identity
- Full-res audit export
Required checklist questions
Define required questions per stage. Items can't advance until checks are answered — eliminating quiet skipped steps.
- Per-stage questions
- Required vs optional
- Conditional follow-ups
Disposition tracking
Classify items as cleanable, non-restorable, salvage, return, or any custom disposition your operation uses for downstream reporting.
- Custom dispositions
- Pass/fail criteria
- Disposition mix reporting
Team & location management
Assign items to bays, trailers, shelves, or facilities. Track who's responsible at each stage of the workflow.
- Multi-facility
- Bay/trailer/shelf
- Team attribution
Reporting & analytics
Throughput, stage time, disposition mix, and bottlenecks — filterable by 7, 30, 90, or all-time across facilities.
- Throughput dashboards
- Stage time analysis
- Filter by facility
Exportable audit trail
One-click chain-of-custody export built for high-volume facility audit trails — thousands of items per job, per week, per site. A PDF export for insurance or audit review plus a complete CSV and time-stamped image archive, with items, checklist answers, timestamps, locations, and team members. This is an operational compliance record for restoration, refurbishment, and reconditioning facilities — not a forensic evidence bag for law enforcement chain-of-custody.
- High-volume facility audit trails
- PDF + CSV + images
- Per-item or batch
- Claim-ready packages
Compliance differentiator
Mandatory gated photo capture — the workflow rule most platforms won't enforce.
Generic form apps let operators skip a photo field and keep moving. ItemStage doesn't. Each stage has a required shot list, and the "Advance" button stays disabled until every mandated photo is captured on-device. That single rule is what turns photo documentation from a suggestion into defensible chain-of-custody evidence.
Stage-bound requirements
Configure required shots per stage — intake, pack-out, cleaning, QC, release — with pass/fail visual checks.
Blocked advancement
Operators cannot move an item to the next stage until every required photo is captured. No override, no silent skip.
Cryptographic metadata
Every capture carries device timestamp, GPS, operator ID, and item serial — burned in at capture, not editable later.
Insurance & audit ready
The gated capture log exports directly into the PDF export for insurance and the time-stamped image archive.
Want to see these features running on your workflow?
A 30-minute walkthrough with your real process.